This statement is published in accordance with section 9 of the Freedom of Information Act 1982. It sets out the manuals and materials that the Australian Electoral Commission (AEC) uses in making decisions or recommendations affecting members of the public.

The listed documents may be made available for public inspection or purchase following prior arrangement with the Freedom of Information Officer:

The Freedom of Information Officer
Australian Electoral Commission
West Block Offices
Queen Victoria Terrace

PARKES  ACT  2600
PO Box 6172
KINGSTON  ACT  2604

Phone:  (02) 6271-4511
Email: info@aec.gov.au

The documents may be made available for inspection at the AEC’s National Office (address above) or at State Offices. The address details of all AEC State and Divisional Offices are also available.  State Offices and Divisional Offices have been advised to send requests for the following documents to the FOI Officer.

AEC Documents

AEC Electoral Fraud Control Plan 2004-2006

Elections Systems and Policy

Elections Procedures Manual (Divisional Office) [EPM(DO)] *
Elections Procedures Manual (Policies) [EMP Policies] *
Elections Procedures Manual (Head Office) [EPM(HO)] (on-line manuals) *
Election Management System User Guide (on-line manual)
Polling Place Procedures Manual – officer in charge, second in charge, polling place liaison officer
Polling Place Procedures Manual – ordinary vote issuing officer, ballot box guard, que controller
Polling Place Procedures Manual – declaration vote issuing officer, inquiry officer
RMANS User Manual (Election Processing) [RMANS EP] (on-line)
Training of Polling Place Staff (TOPS) Presenter’s Package (on-line package)
Pre-poll Voting Procedures
Remote Mobile Polling Procedures – team leader, team member
Mobile Polling Procedures – Electoral Visitor – team leader, team member
Pre-poll Voting Centre Manual – officer in charge, voting officer
Training of Operational Staff (TOOS) modules (on-line packages)
Easycount Senate User Guide

Fee for Service Elections

Fee for Service Election Policy Guidelines
Fee for Service Election Procedures

Industrial Elections

Industrial Elections Policy and Procedures Manual
PBA (Protected Action Ballots) Guidelines *
Eventmanager Policy and Procedures Manual
Rollmaker User Manual
Easycount User Manual *
Register of Electoral Advices and Precedents (REAP) *
A Guide for Organisations Registered under the Workplace Relations Act 1996
Model Rules – For the Conduct of Elections for Office
Industrial Elections Procedures
Industrial Elections Voting Systems

Enrolment

General Enrolment Manual (on-line) *
Commonwealth Electoral Roll (DVD) at 25 January 1984 *
List of reinstatements to 1984 Commonwealth Electoral Roll (Intranet) *
Roll Management Systems (RMANS) Manual *
Continuous Roll Update (CRU) Manual *
Enrolment Services Manual *
Roll Products and Services Product Catalogue

Legal Services

Guide to Information Access and Privacy
Legal Opinions Register *

Media and Communications

Candidate’s Handbook
Scrutineer’s Handbook
Non-Campaign (State Office) Advertising Manual

Funding and Disclosure

Election Funding and Financial Disclosure Handbooks and Forms
Registration of Political Parties Handbook and Forms
Checklist for processing Returns submitted by a Candidate
Checklist for processing Returns by a Senate group
Checklist for processing Return of Details of Gifts received by a ‘Third Party’
Checklist for processing Return of Electoral Expenditure by a ‘Third Party’
Checklist for processing Return of Details of Gifts made to a candidate or other person by a ‘Third Party’
Checklist for processing the appointment, resignation or death of agent of a political party
Checklist for processing the appointment, resignation or death of agent of a candidate
Checklist for processing the appointment, resignation or death of agent of a Senate Group
Checklist for processing application to register as a political party – Commonwealth Register of Political Parties
Information sheets on Disclosure Matters *

Financial Management

Chief Executive’s Instructions

Human Resources Management

Engagement, Assignment of Duties and Staff Selection Policy

* Documents thus marked may be exempt or partially exempt from disclosure.