Updated: 20 April 2011
The Enrolment Section is the system owner of the AEC's computerised Roll Management System (RMANS) and is primarily responsible for the development of national enrolment procedures and systems to ensure the maintenance of an accurate, up-to-date and secure electoral roll. The enrolment section of the AEC was initially formed in the early 1990s in recognition that an accurate and current electoral roll establishes the cornerstone of successful electoral process. The section is responsible for all aspects of the overall management of the electoral roll.
Specifically, the section:
- Administers the Commission's automated Roll Management System (RMANS) including:
- development and maintenance of policies and procedures supporting the computerised processing of enrolment transactions
- production of user documentation and procedures manuals
- developing and administering Continuous Roll Update (CRU), the process by which the electoral roll is continuously being reviewed and updated through the use of targeted mailouts and fieldwork. CRU has replaced biennial Electoral Roll Reviews (where every dwelling in Australia was doorknocked in an effort to update the roll)
- the monthly release of Elector Information Access System (ELIAS) data to MPs, Senators and political parties and the provision of related help desk services
- managing sub-systems that govern the production of certified lists and reference rolls for federal, state and local government elections
- The development and maintenance of enrolment related e-learning packages for AEC staff
- Investigates, develops and implements improved roll management strategies and systems in order to provide policy advice to Head and Divisional offices on complex matters relating to enrolment activities.
- Co-ordinates joint roll arrangements between the AEC and State and Territory electoral authorities. Under these arrangements, elector details on the AEC's roll management system (RMANS) can be used by other electoral bodies to produce rolls for local and State government elections and by-elections. It also means that electors need complete only one form to enrol for local government, State or Territory and federal elections. The joint roll arrangement:
- facilitates effectiveness in roll management processes and sharing of roll management costs
- makes recommendations for new or revised policies relating to roll management
- investigates opportunities for improvement or innovation in roll management
- Ensures that roll products and services comply with legislative requirements and meets customer needs
- Manages a variety of contracts dealing with printing services, design and production of materials and enrolment form imaging services
While the Enrolment Section is responsible for development and management of the enrolment system, all enrolment processing is conducted in AEC Divisional Offices located throughout Australia.